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Operations Co-Ordinator

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My client is seeking a dedicated and enthusiastic Operations Co-ordinator to join their dynamic team. This 5 week temporary role offers an exciting opportunity to provide effective coordination, technical and operational support for the Property Assets & Procurement teams. The successful candidate will be part of an organisation that values integrity, innovation, and inclusion, and is committed to fostering economic wellbeing and prosperity for all. This role provides a unique chance to work in a supportive environment that encourages collaboration, commitment, and understanding.

What you'll do:
As a Commercial Operations Co-ordinator, you will play a crucial role in providing effective technical and operational support for the Property Assets & Procurement teams.

• Provide a high standard of customer service to all internal and external stakeholders
• Manage the Property Assets and Procurement inboxes - being the first point of call, addressing and/or triaging queries as appropriate
• Assist with Health and Safety documentation such as Job Safety Analysis (JSA) + Safe Work Instructions (SWI), by arranging authorisation and uploading approved copies to diary
• Champion Health & Safety procedures, and monitor Contractor Clearance criteria, requesting information as required
• Co-ordination of regular equipment and internal systems maintenance ensuring requests are accurately logged, managed and tracked to completion
• Ensure that building provisions and functions are managed to a high standard
• Support site awareness and preparedness for civil defence emergencies including managing emergency kits to all staff, and assisting with coordination of logistics during emergency events
• Assist with project work such as coordinating moves and procurement plan documentation
• Maintain the contract management system – raising contract numbers, uploading contracts, reporting and queries
• Proactively identify process improvement opportunities and support their implementation


What you bring:
The ideal candidate for the Commercial Operations coordinator role will bring a wealth of experience from an operational role with a customer-facing focus.

• Experience in an operational role with a customer facing focus
• Strong customer service skills with an ability to build strong internal and external working relationships
• Excellent written and verbal communication skills
• Excellent organisational and time management skills with the ability to prioritise conflicting time lines
• Knowledge of Building Act, codes of compliance and Maintenance planning and schedules (preferred)
• Good understanding of Health and Safety relating to the built environment
• Proficient with technology tools ie: Microsoft Suite (including Visio) with a proven ability to manage multiple Outlook calendars, in boxes and databases
• Ability to take ownership of responsibilities and demonstrate initiative and flexibility to contribute to high performance of the team
• Demonstrates a high level of confidentiality and security of information and data at all times

You must have the right to live and work in Aotearoa New Zealand. Background and various pre-employment checks are part of our recruitment process.

Please apply to the link to submit your resume

Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence within this timeframe please do not hesitate to contact Allie Poland on 04 471 9700.

Contract Type: TEMPORARY

Specialism: Secretarial & Business Support

Focus: General Administration

Industry: Admin and Secretarial

Salary: $35 - $40 per hour

Workplace Type: On-site

Experience Level: Associate

Language: English - Professional Working

Location: Wellington

Job Reference: 1975790/001

Date posted: 27 May 2024

Consultant: Allie Poland

Phone number:

allie.poland@robertwalters.co.nz

Allie Poland

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