Office Coordinator

Are you an organised and proactive individual looking for your next challenge? Join Robert Walters, a world leading specialist recruitment consultancy, as our Office Coordinator in Auckland. At Robert Walters, we put people and relationships at the heart of everything we do. As part of our team, you’ll have the opportunity to grow personally and professionally while making a meaningful impact.

About the Role:

As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office and supporting our recruitment processes. This dynamic position combines general office coordination with candidate management responsibilities, offering variety and opportunities to make a real difference.

Key Responsibilities:

Executive Support:

• Manage diary, email, and phone communications for the Senior Director as needed.
• Coordinate travel arrangements for staff when required.
• Organise office events and client meetings.
• Assist with onboarding new staff by communicating office policies and procedures.
• Implement updates to company policies, forms, and standard letters as directed.

Office Administration:

• Handle general inquiries via phone, Teams, or email.
• Provide administrative support such as email correspondence, mail distribution, filing, and photocopying.
• Plan, coordinate, and execute internal and external events, including meetings, team activities, client functions, and office celebrations
• Coordinate with the marketing team to ensure adequate supplies of stationery, merchandise, and marketing materials.
• Ensure the office maintains a professional appearance in line with global Robert Walters’ standards.
• Process monthly expense claims and provide backup support for CV formatting and contract administration tasks.
• Liaise with internal departments (HR, Payroll, Credit) to ensure smooth day-to-day operations.

Recruitment Support:

• Source candidates using various methods such as headhunting, referrals, and job boards.
• Build strong relationships with candidates through regular communication.
• Screen candidates via phone or face-to-face interviews.
• Create company maps/profiles for headhunting purposes.
• Post job advertisements to attract top talent.
• Maintain accurate records in the internal database regarding candidate details, correspondence, interview notes, and documents.

What We’re Looking For:

We’re seeking someone who embodies professionalism, enthusiasm, and adaptability. The ideal candidate will have:

• Excellent communication skills and presentation abilities.
• A proactive approach with a strong work ethic.
• Strong organisational skills to manage multiple priorities effectively.
• Exceptional attention to details and accuracy, alongside demonstrated ability to use initiative.
• Proficiency in Microsoft Office Suite and database/CRM systems.
• A positive attitude with a solutions-focused mindset.

Why Join Us?

At Robert Walters, we believe that our people are our greatest asset. When you join us as an Office Coordinator, you’ll be part of a supportive team that values collaboration, innovation, and personal growth. You’ll also have access to exciting career development opportunities within a global organisation that’s committed to making a positive impact.

If you’re ready to take on this exciting opportunity as an Office Coordinator at Robert Walters in Auckland, we’d love to hear from you!

Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence within this timeframe please do not hesitate to contact Eden Crenfeldt-Smith on +6493747368.