Office Administration

We are seeking an Accounts/Administrative Coordinator to join this small team and play a pivotal role in ensuring the smooth operation of their accounts and administrative processes. This is an exciting opportunity to apply your accounts payable and confident administrative skills across a 25-30 hour week

We are seeking an Accounts/Administrative Coordinator to join this small team and play a pivotal role in ensuring the smooth operation of their accounts and administrative processes. This is an exciting opportunity to apply your accounts payable and confident administrative skills across a 25-30 hour week (could be 4 days or 5 but must include Friday).

About the Role:

As an Accounts/Administrative Coordinator, you will be responsible for supporting the day-to-day operations of the business by managing the accounts payable and bank reconciliation function and working closely with others to ensure processes are followed, deadlines are met and all documentation is accurate and up to date. Your ability to communicate effectively and maintain attention to detail will be key to your success in this role.

Key Responsibilities:

Accounts Payable:

• Process invoices against purchase order numbers and statements using Hubdoc and Xero. Excel spreadsheets and Xero knowledge essential. Knowledge of Simpro is an advantage.

Administration:

• Ensure all training records and subcontractor documentation is up-to-date, relevant and filed accurately.
• Use templates to ensure all documents are consistent and saved correctly.
• Set up new jobs into the system

General Administration:

• Manage correspondence with confidence and ease

What We’re Looking For:

We’re seeking someone who thrives in a structured yet dynamic environment where no two days are the same. To succeed in this role, you’ll need:

• Strong organisational skills with the ability to manage multiple priorities and work with different software platforms simultaneously.
• Confident and friendly written communication skills to liaise with others.
• High attention to detail to ensure accuracy across all administrative tasks.
• Proficiency in Microsoft Excel (intermediate level) and experience with systems like Xero or similar platforms is preferred.
• A proactive approach to problem-solving with the ability to work independently within a team framework.
• A curiosity and enthusiasm to use AI in a way that creates efficiency in your day to day.

Why Join Us?

This is a professionally run business with a down to earth approach. They are a small team punching above their weight – and they do it with good humour. This role will offer you variety, responsibility and the chance to develop your skills. Plus it will give you flexibility to work across a 25-30 hour working week.

If you’re ready to take on this exciting challenge and bring your expertise to our team, we’d love to hear from you!

Please apply using the link below. Lynda McMeekan will be handling your application.