Payroll Specialist

An exciting opportunity has arisen for a Payroll Specialist to join a well-established and supportive finance team based in Auckland. This role is perfect for someone who thrives on delivering exceptional payroll services, values accuracy, and enjoys working collaboratively with both internal colleagues and external stakeholders. Please note - this is a part-time position, requiring 32 hours per week (Monday - Thursday)

You will play a pivotal part in ensuring the smooth operation of payroll processes for multiple stores, maintaining the highest standards of confidentiality and integrity at all times. The organisation offers a welcoming environment where your contributions are valued, and you will be encouraged to share your expertise, participate in process improvements, and help foster a positive workplace culture. With a strong focus on professional development, well being, and teamwork, this is an ideal position for someone looking to make a meaningful impact while enjoying flexible working opportunities and ongoing support from experienced leaders.

Key Responsibilities:

As a Payroll Specialist based in Auckland, you will be entrusted with the responsibility of managing comprehensive payroll operations for multiple stores. Your day-to-day activities will involve;

• Process weekly, fortnightly, and monthly pay runs for multiple stores with meticulous attention to detail, ensuring all changes are accurately captured within tight deadlines.
• Maintain strict confidentiality and integrity when handling sensitive payroll information and documentation at all times.
• Prepare comprehensive weekly, fortnightly, monthly, and year-end reports for stores as required by management or the payroll team.
• Respond promptly and professionally to queries from stores, providing clear guidance and support on payroll matters whenever needed.
• Ensure full compliance with tax regulations by managing IRD filings and payments such as PAYE, Student Loan deductions, Child Support, Kiwi Saver contributions, and ESCT accurately and on time.
• Assist with annual ACC reconciliation payments to ensure all statutory obligations are met without error.
• On-board new store employees onto the payroll bureau system efficiently while supporting ongoing maintenance of employee records.
• Participate actively in gathering member feedback to assess satisfaction levels with payroll services and identify areas for enhancement.
• Contribute to the review and improvement of service quality by implementing changes based on customer feedback and membership needs.
• Support business excellence initiatives by assisting in process improvements that enhance workplace methods, practices, quality, and productivity.

Key Requirements:

To excel as a Payroll Specialist in this Auckland-based role, your background should include;

• Demonstrated experience of at least three years in a similar payroll specialist or officer role within a complex organisational environment.
• Proficiency using MYOB PayGlobal software for end-to-end payroll processing tasks including reporting functions.
• Advanced computer literacy with strong skills in Microsoft Word, Excel, and PowerPoint to manage data effectively.
• Excellent verbal communication abilities enabling you to explain complex payroll concepts clearly to non-specialist audiences.
• Strong written communication skills allowing you to prepare accurate documentation and respond professionally to queries via email or other channels.
• A calm demeanour under pressure when dealing with customers or resolving challenging situations related to pay discrepancies or compliance issues.
• Meticulous attention to detail ensuring accuracy in every aspect of payroll processing from data entry through to final reporting stages.
• Commitment to maintaining confidentiality at all times when handling sensitive employee information or financial records.
• Ability to work collaboratively within a finance team environment while building positive relationships with internal stakeholders across different divisions.
• Willingness to participate actively in team meetings, provide constructive feedback, share knowledge generously with others, and engage fully in performance conversations.

How to apply? If this role sounds like it might be the right fit for you, please don't hesitate to get in touch via the information below, or apply directly (no cover letter required)

Associate Consultant - Georgia Waters - georgia.waters@robertwalters.co.nz

Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence in this timeframe please do not hesitate to contact Georgie Waters on +6493747364.