How to follow up after a job interview

Following up after a job interview is a key step in the job application process, as it shows your interest in the role and keeps you top-of-mind with the hiring team. But what can you do post-interview to follow up effectively? 

A well-crafted email sent post interview is a great option. An email provides the opportunity to express your appreciation, reiterate your enthusiasm for the role, and potentially clarify any points discussed. However, knowing how to follow up after a job interview without appearing pushy is key to maintaining a positive impression.

When to send your follow-up email

Timing your follow-up email is crucial. Allow a few days for the interview process to unfold; sending an email immediately may seem overeager, especially if the interviewer is meeting with other candidates. If a decision timeline was provided, wait until after that date to follow up; otherwise, two to three business days is ideal.  

Be sure to follow any specific instructions for follow-up communication, such as using a particular email address or waiting a certain period before reaching out. If a timeline for the hiring process was provided, reference it in your follow-up email and politely enquire about any updates. This demonstrates your ability to follow directions and respect their process.  

How to craft a professional follow-up email after your interview

When it comes to writing a follow-up email after a job interview, clarity and brevity are key. Your email should be polite, direct, and free of any unnecessary fluff. Here’s a guide on what to include:

1. Subject line

The subject line should be simple and straightforward. If you have an existing email thread with the interviewer or HR manager, use it to keep the conversation organised. If not, create a new email with a clear subject line that includes your name and the date of the interview, such as: [Your Full Name] - Follow-Up Regarding Interview on [Date]

2. Opening greeting

If you’re on a first-name basis with the interviewer, feel free to use their first name. If you’re unsure, it’s safer to address them formally using their title and surname.

3. Express gratitude and reiterate interest

Start your email by thanking the interviewer for their time and the opportunity to discuss the role. Mention something specific you discussed to personalise your message. Clearly state that you are following up on your interview and express your continued enthusiasm for the position. Maintain a positive tone to avoid sounding impatient or frustrated.

4. Ask for an update

Politely request an update on the recruitment process. Make it clear that you are interested in understanding the next steps and that you are available to answer any additional questions they might have. 

You could also use this opportunity to clarify any unresolved questions or action items from the interview, or to emphasise a strength that is particularly relevant to the job. This demonstrates your proactive approach and attention to detail.

5. Closing statement

End your email with a courteous sign-off. Invite the interviewer to contact you if they need any further information or have additional questions. A simple “Looking forward to hearing from you” followed by “Thank you” and your full name is both professional and concise.

6. Final check and sending address

Before hitting send, proofread your email to ensure it is free of typos and grammatical errors. A clean, well-written email reflects your attention to detail and professionalism.  

You should also ensure that you are sending your follow-up from a professional email address. Avoid using personal or unprofessional email addresses that could create a negative impression. Ideally, your email address should include your name or initials.

Follow-up email template

Dear [Interviewer's name],  

Thanks for your time on [date of interview], it was great to meet you.

I enjoyed learning more about the [role title] position and am excited about the possibility of joining the [company name] team. I am particularly interested in [specific aspect of work or project].  

When you have the time, could you please update me on the timing of potential next steps in the recruitment process for this position?  

Let me know if there is anything I can provide to help with your decision-making process.

I will look forward to hearing back from you.

Best regards,  

[Your Name]

Alternatives to a follow-up email

While a follow-up email is often the most appropriate form of communication, it’s not always the only option. Here are some alternatives to consider, depending on your circumstances:

1. Send a LinkedIn message: If appropriate, send a personalised connection request to the interviewer on LinkedIn, briefly mentioning how you enjoyed speaking with them and expressing your interest in staying connected. This can be particularly effective for roles in industries where networking is highly valued.
2. Reach out with a phone call: For roles where direct communication is key, a polite phone call may demonstrate your initiative. Ensure you call during business hours and keep the conversation brief.
3. Get in touch via your recruiter: If you’re working with a recruiter, you can ask them to check in with the hiring manager on your behalf.

Staying productive while waiting for a response

While waiting for a response after sending your follow-up email, it’s a good idea to remain proactive. Here are some productive steps to take:

1. Continue your job search: Don’t put all your eggs in one basket. While you’re waiting, continue applying for other positions to broaden your opportunities. Use this time to update and perfect your CV. This keeps you active in your job search and can help reduce anxiety about waiting for a response.
2. Reflect on your interview performance: Consider what went well and areas where you could improve. This reflection can help you perform better in future interviews.
3. Stay engaged professionally: Use this time to network, update your LinkedIn profile, or take a relevant course to enhance your skills.
4. Avoid over-following up: Respect the interviewer’s time and decision. One follow-up email after the interview, and a gentle reminder after the expected timeline has passed, are generally sufficient. Repeated follow-ups can come across as pushy. 

The power of a thoughtful follow-up

Sending a well-timed and thoughtful follow-up email after a job interview can reinforce your candidacy and keep you on the interviewer’s radar. Remember to remain professional, concise, and patient. By combining this with other productive activities, you’ll maintain momentum in your job search and keep moving forward toward your next career opportunity.

Are you at the interview phase of your job hunting process? Download our complete interview guide for all the tips and insights you need to nail your next interview.